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In re Amendments To Administrative Order No. 8

Supreme Court of Arkansas

June 21, 2018

IN RE AMENDMENTS TO ADMINISTRATIVE ORDER NO. 8

          PER CURIAM.

         The Supreme Court Committee on Automation is recommending amendments to Administrative Order Number 8.

         The notes at the conclusion of the order further discuss the amendments. The proposed amendments are being published for comment. The proposed changes are set out in "line-in, line-out" fashion (new material is underlined; deleted material is lined through).

         Comments on the suggested rule changes should be made in writing before September 1, 2018, and they should be addressed to: Stacey Pectol, Clerk, Supreme Court of Arkansas, Attn.: Administrative Order No. 8, Justice Building, 625 Marshall Street, Little Rock, Arkansas 72201.

         Administrative Order Number 8. Forms for Reporting Case Information in all Arkansas Courts

         Section I. Scope.

         a. In every action filed in the circuit courts, a form designed for the uniform collection of case data shall be completed and filed submitted with the initial pleading and again at final disposition. The forms shall be used in assigning and allocating cases and to collect statistical case data. The forms shall not be admissible as evidence in any court proceeding or replace or supplement the filing and service of pleadings, orders, or other papers as required by law or the rules of this Court. This Order in no way affects the use of the Sentencing Order (which refers to the Sentencing Order effective January 1, 2012, and the former Judgment and Commitment Order or Judgment and Disposition Order in judicial proceedings as authorized by Court Rule or statute.

         b. In the event that a jurisdiction has implemented electronic filing pursuant to Administrative Order Number 21, the Administrative Office of the Courts shall have the authority to waive the utilization of the forms required by this order to the extent that the information can be submitted through the electronic-filing system.

         Section II. Responsibility for forms.

         a. Administrative Office of the Courts. The Administrative Office of the Courts (AOC) shall be responsible for the content and format of the forms after consultation with other appropriate agencies or as may be required by law. The AOC shall be responsible for training in the use of these forms and for initial dissemination of the forms.

         b. Court clerk. For the purposes of this administrative order, court clerk means an elected circuit clerk in whose office a pleading, order, judgment, or decree is filed, as well as any deputy clerks in those offices. Court clerk also means any county clerk who serves as ex officio clerk of the probate division of the circuit court pursuant to Ark. Code Ann. § 14-14-502(b)(2)(B) for this limited purpose.

         The court clerk shall not accept an initial pleading which or final order that is not accompanied by the appropriate completed form., except as provided elsewhere in this order. The court clerk shall maintain a supply of forms to ensure their availability to attorneys or pro se self-represented litigants. The court clerk shall weekly forward a copy of report the forms which have been filed data electronically to the AOC unless.

         c. Attorney or self-represented litigant. The attorney or self-represented litigant filing the initial pleading is responsible for completing the appropriate form and submitting it with the pleading. The attorney or self-represented litigant submitting the final order, or trial court clerk or other official staff as designated by the court, shall complete the disposition information on the appropriate reporting form, and that form shall be submitted to the court clerk.

         c. Multiple claims.

         Section III. Procedure.

         a. Completeness. Forms accompanying the initial pleading shall be sufficiently complete to enable identification of the parties and to provide essential case information. Forms accompanying final orders shall be sufficiently complete to ...


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