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In re Amendments to Administrative Order No. 8
Supreme Court of Arkansas
October 11, 2018
IN RE AMENDMENTS TO ADMINISTRATIVE ORDER NO. 8
court published for comment the Supreme Court Committee on
Automation's proposed amendments to Administrative Order
No. 8. See In re Amendment to Administrative
Order No. 8, 2018 Ark. 230 (per curiam). We adopt
the amendments effective January 1, 2019, and republish the
order as set out below.
Order Number 8. - Forms for Reporting Case Information in all
Arkansas Courts Section I. Scope.
a. In every action filed in the circuit courts, a form
designed for the uniform collection of case data shall be
submitted with the initial pleading and again at final
disposition. The forms shall be used in assigning and
allocating cases and to collect statistical case data. The
forms shall not be admissible as evidence in any court
proceeding or replace or supplement the filing and service of
pleadings, orders, or other papers as required by law or the
rules of this Court.
b. In the event that a jurisdiction has implemented
electronic filing pursuant to Administrative Order Number 21,
the Administrative Office of the Courts shall have the
authority to waive the utilization of the forms required by
this order to the extent that the information can be
submitted through the electronic-filing system.
II. Responsibility for forms.
a. Administrative Office of the Courts. The
Administrative Office of the Courts (AOC) shall be
responsible for the content and format of the forms after
consultation with other appropriate agencies or as may be
required by law. The AOC shall be responsible for training in
the use of these forms and for initial dissemination of the
b. Court clerk. For the purposes of this
administrative order, court clerk means an elected circuit
clerk in whose office a pleading, order, judgment, or decree
is filed, as well as any deputy clerks in those offices.
Court clerk also means any county clerk who serves as ex
officio clerk of the probate division of the circuit court
pursuant to Ark. Code Ann. § 14-14-502(b)(2)(B) for this
The court clerk shall not accept an initial pleading or final
order that is not accompanied by the appropriate form, except
as provided elsewhere in this order. The court clerk shall
maintain a supply of forms to ensure their availability to
attorneys or self-represented litigants. The court clerk
shall report the data electronically to the AOC unless
otherwise permitted by the AOC.
c. Attorney or self-represented litigant. The
attorney or self-represented litigant filing the initial
pleading is responsible for completing the appropriate form
and submitting it with the pleading. The attorney or
self-represented litigant submitting the final order, or
trial court staff as designated by the court, shall complete
the disposition information on the appropriate reporting
form, and that form shall be submitted to the court clerk.
a. Completeness. Forms accompanying the initial
pleading shall be sufficiently complete to enable
identification of the parties and to provide essential case
information. Forms accompanying final orders shall be
sufficiently complete to allow the clerk to enter accurate
information to close the case.
b. Retention. Except as provided elsewhere in this
order, once data have been entered and transmitted
electronically to the AOC, forms may be discarded and shall
be excluded from public access as permitted by Administrative
Order No. 19.
c. Civil, probate, juvenile, and domestic-relations
cases. If a complaint asserts multiple claims involving
different subject matter divisions, the cover sheet for the
type of case most definitive of the nature of the case should
be submitted. Attorneys or self-represented litigants should
be cognizant that claims that are wholly unrelated may be
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